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Invalid Tax File Number? No Problem!

The other day I was getting ready to process payment summaries for a client and came across an annoying problem – one of the employees had supplied an invalid Tax File Number (TFN)! I was trying to create electronic summaries but the program I was using wouldn’t let me proceed until I had the correct TFN.

This was extremely frustrating since there were 15 summaries to create! My client suggested that I just hand-write the summaries (SAD FACE!) Not being a fan of hand writing summaries especially 15 of them, I attempted to call the now ex-employee – you guessed it, the telephone number did not exist! I then sent the ex-employee an email and waited 3 days for a response – nothing!! God Damn! What to do??? I was resigning myself to the fact that I would have go down the “hand-written road” when I read a tweet on Twitter from Gov Reports that said if you didn’t have the correct TFN, you could use an exemption code from the ATO! Here is our little exchange:
 @GovReportsAU TIP : If TFN is unavailable for a payee please use a valid TFN Exemption Code from ATO for EMPDUPES
Louise McLoughlin @eBAS_Accounts So can you supply the link to get the exemption code please?
@GovReportsAU @eBAS_Accounts  Here is the link :http://bit.ly/NCKhgO  (Thank you @ato_gov_au!) It will also be in #GovReports FAQ link soon : http://bit.ly/P9rvCu 
The link above provides a full list of codes to use when the tax file number you’ve been given has issues:
• A new payee has not made a TFN declaration, but 28 days have not passed –use 111 111 111
• your payee is under 18 years of age and earn less than $350 per week, $700 per fortnight or $1,517 per month – use 333 333 333
• Your payee is an Australian Government pensioner payee – use 444 444 444
• Your payee chose not to quote a TFN and has not claimed an exemption from quoting a TFN or does not fit into any of the above categories – use 000 000 000
I used the 000 000 000 code and was able to proceed with producing electronic payment summaries and the all important empdupe file for my client. I was happy and my client was happy. Good result! Special thanks goes out to Gov Reports for their timely advice here; had I not read that tweet I believe I would have one sore writing hand right about now! Thanks!

PS – this is also a wonderful example of how businesses help one another everyday on Twitter. If you’re not a Twitter user, you should be – people are so friendly and helpful 🙂