The other day I was getting ready to process payment summaries for a client and came across an annoying problem – one of the employees had supplied an invalid Tax File Number (TFN)! I was trying to create electronic summaries but the program I was using wouldn’t let me proceed until I had the correct TFN.
This was extremely frustrating since there were 15 summaries to create! My client suggested that I just hand-write the summaries (SAD FACE!) Not being a fan of hand writing summaries especially 15 of them, I attempted to call the now ex-employee – you guessed it, the telephone number did not exist! I then sent the ex-employee an email and waited 3 days for a response – nothing!! God Damn! What to do??? I was resigning myself to the fact that I would have go down the “hand-written road” when I read a tweet on Twitter from Gov Reports that said if you didn’t have the correct TFN, you could use an exemption code from the ATO! Here is our little exchange:
@GovReportsAUTIP : If TFN is unavailable for a payee please use a valid TFN Exemption Code from ATO for EMPDUPES
Louise McLoughlin@eBAS_AccountsSo can you supply the link to get the exemption code please?
The link above provides a full list of codes to use when the tax file number you’ve been given has issues:
• A new payee has not made a TFN declaration, but 28 days have not passed –use 111 111 111
• your payee is under 18 years of age and earn less than $350 per week, $700 per fortnight or $1,517 per month – use 333 333 333
• Your payee is an Australian Government pensioner payee – use 444 444 444
• Your payee chose not to quote a TFN and has not claimed an exemption from quoting a TFN or does not fit into any of the above categories – use 000 000 000
I used the 000 000 000 code and was able to proceed with producing electronic payment summaries and the all important empdupe file for my client. I was happy and my client was happy. Good result! Special thanks goes out to Gov Reports for their timely advice here; had I not read that tweet I believe I would have one sore writing hand right about now! Thanks!
PS – this is also a wonderful example of how businesses help one another everyday on Twitter. If you’re not a Twitter user, you should be – people are so friendly and helpful 🙂
Louise is a mum to three and a grand-mummy to one. Everything she does centres around her family, including working as a BAS agent in her little home-based business. She loves reading, food gardening, red wine and watching whodunnit and medical TV series. Oh, and given she also enjoys writing, she doesn't mind tapping out the odd blog here and there!